{ "name": "Records management software data terms", "title": "Records management software data terms", "kind": "terms-board", "url": "https://sellcompanyrecordstoai.com/datasets/records-management-software-data-terms/", "csv": "https://sellcompanyrecordstoai.com/datasets/records-management-software-data-terms.csv", "markdown": "https://sellcompanyrecordstoai.com/datasets/records-management-software-data-terms/index.md", "computed_at": "2026-10-28", "license": "https://sellcompanyrecordstoai.com/terms", "headline": "0 of 5 records management software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 28 October 2026.", "quotes": [ "0 of 5 records management software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 28 October 2026.", "Who owns the business's data, by vendor: the business 4 of 5, not stated 1 of 5 (records management software terms, read 28 October 2026).", "Vendor keeps aggregated or anonymised use, by vendor: not stated 5 of 5 (records management software terms, read 28 October 2026).", "Training AI on the business's data, by vendor: not stated 4 of 5, will not train 1 of 5 (records management software terms, read 28 October 2026).", "Export at exit, by vendor: not stated 3 of 5, on request 2 of 5 (records management software terms, read 28 October 2026)." ], "citation": "\"Records management software data terms\", updated 2026-10-28, https://sellcompanyrecordstoai.com/datasets/records-management-software-data-terms/.", "national": { "n": 5, "unit": "vendors", "documents": 7, "published_sources": 5, "named_sources": 19 }, "board": { "type": "terms", "noun": { "one": "vendor", "many": "vendors" }, "document": { "one": "document", "many": "documents" }, "fields": [ { "id": "ownership", "label": "Who owns the business's data", "counts": { "customer": 4, "not-stated": 1 }, "values": [ { "value": "customer", "text": "the business" }, { "value": "vendor", "text": "the vendor" } ] }, { "id": "aggregated_use", "label": "Vendor keeps aggregated or anonymised use", "counts": { "not-stated": 5 }, "values": [ { "value": "reserved", "text": "reserved" }, { "value": "excluded", "text": "excluded" } ] }, { "id": "ai_training", "label": "Training AI on the business's data", "counts": { "will-not-train": 1, "not-stated": 4 }, "values": [ { "value": "may-train", "text": "may train" }, { "value": "will-not-train", "text": "will not train" }, { "value": "opt-out", "text": "opt-out offered" } ] }, { "id": "export_at_exit", "label": "Export at exit", "counts": { "on-request": 2, "not-stated": 3 }, "values": [ { "value": "on-request", "text": "on request" }, { "value": "none", "text": "no export promised" }, { "value": "days", "text": "a number of days" } ] } ], "lead": { "type": "share", "field": "aggregated_use", "value": "reserved", "n": 0, "of": 5, "label": "Vendors whose terms reserve aggregated or anonymised use" }, "vendors": [ { "name": "Access", "answers": { "ownership": { "value": "customer", "text": "the business", "documents": [ { "document": "Service terms and conditions", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "value": "customer", "quote": "it is the owner or legal custodian of all Records and has full authority, without any restrictions, to store and make decisions regarding Services to said Records" }, { "document": "Software services terms of use", "url": "https://www.accesscorp.com/softwaretermsofuse/", "value": "customer", "quote": "it is the owner or legal custodian of all Records and has full authority, without any restrictions, to store and make decisions regarding Services to said Records" } ] }, "aggregated_use": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Service terms and conditions", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "value": "not-stated", "quote": "" }, { "document": "Software services terms of use", "url": "https://www.accesscorp.com/softwaretermsofuse/", "value": "not-stated", "quote": "" } ] }, "ai_training": { "value": "will-not-train", "text": "will not train", "documents": [ { "document": "Service terms and conditions", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "value": "will-not-train", "quote": "In its deployment of AI, CLIENT Records will not be copied, exported, exposed to any other client or to any third-party, or saved in any readable or usable form." }, { "document": "Software services terms of use", "url": "https://www.accesscorp.com/softwaretermsofuse/", "value": "will-not-train", "quote": "In its deployment of AI, CLIENT Records will not be copied, exported, exposed to any other client or to any third-party, or saved in any readable or usable form." } ] }, "export_at_exit": { "value": "on-request", "text": "on request", "documents": [ { "document": "Service terms and conditions", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "value": "on-request", "quote": "Said notice shall advise whether CLIENT will pick up its Records or request ACCESS to deliver same, together with a delivery address if applicable." }, { "document": "Software services terms of use", "url": "https://www.accesscorp.com/softwaretermsofuse/", "value": "on-request", "quote": "Said notice shall advise whether CLIENT will pick up its Records or request ACCESS to deliver same, together with a delivery address if applicable." } ] } } }, { "name": "DOCUS Cloud", "answers": { "ownership": { "value": "customer", "text": "the business", "documents": [ { "document": "DOCUS Cloud terms", "url": "https://www.docuscloud.com/en/terminos", "value": "customer", "quote": "All records, documents, templates, customer records, and workflows created or uploaded by the user within DOCUS Cloud remain the exclusive property of the customer." } ] }, "aggregated_use": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "DOCUS Cloud terms", "url": "https://www.docuscloud.com/en/terminos", "value": "not-stated", "quote": "" } ] }, "ai_training": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "DOCUS Cloud terms", "url": "https://www.docuscloud.com/en/terminos", "value": "not-stated", "quote": "" } ] }, "export_at_exit": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "DOCUS Cloud terms", "url": "https://www.docuscloud.com/en/terminos", "value": "not-stated", "quote": "" } ] } } }, { "name": "Iron Mountain", "answers": { "ownership": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Records management glossary", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "value": "not-stated", "quote": "" } ] }, "aggregated_use": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Records management glossary", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "value": "not-stated", "quote": "" } ] }, "ai_training": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Records management glossary", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "value": "not-stated", "quote": "" } ] }, "export_at_exit": { "value": "on-request", "text": "on request", "documents": [ { "document": "Records management glossary", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "value": "on-request", "quote": "For Permanent Withdrawal, Handling Charges include the process of consolidating all Deposits" } ] } } }, { "name": "Preservica", "answers": { "ownership": { "value": "customer", "text": "the business", "documents": [ { "document": "Starter terms and conditions (US)", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "value": "customer", "quote": "The Client warrants that it owns, is a licensee of or has the legal right to use, all rights, title and interest in and to all of the Client Data" }, { "document": "Starter free terms (worldwide)", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "value": "customer", "quote": "The Client warrants that it owns, is a licensee of or has the legal right to use, all rights, title and interest in and to all of the Client Data" } ] }, "aggregated_use": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Starter terms and conditions (US)", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "value": "not-stated", "quote": "" }, { "document": "Starter free terms (worldwide)", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "value": "not-stated", "quote": "" } ] }, "ai_training": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Starter terms and conditions (US)", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "value": "not-stated", "quote": "" }, { "document": "Starter free terms (worldwide)", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "value": "not-stated", "quote": "" } ] }, "export_at_exit": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Starter terms and conditions (US)", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "value": "not-stated", "quote": "" }, { "document": "Starter free terms (worldwide)", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "value": "not-stated", "quote": "" } ] } } }, { "name": "RecordPoint", "answers": { "ownership": { "value": "customer", "text": "the business", "documents": [ { "document": "Platform Terms of Service", "url": "https://www.recordpoint.com/trust/terms-of-service", "value": "customer", "quote": "You maintain ownership of your data that you upload to the Service for which you grant us a license under clause 8.2." } ] }, "aggregated_use": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Platform Terms of Service", "url": "https://www.recordpoint.com/trust/terms-of-service", "value": "not-stated", "quote": "" } ] }, "ai_training": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Platform Terms of Service", "url": "https://www.recordpoint.com/trust/terms-of-service", "value": "not-stated", "quote": "" } ] }, "export_at_exit": { "value": "not-stated", "text": "not stated", "documents": [ { "document": "Platform Terms of Service", "url": "https://www.recordpoint.com/trust/terms-of-service", "value": "not-stated", "quote": "" } ] } } } ] }, "subject_kind": "vendor", "rows": [ { "subject": "Access", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "document": "Service terms and conditions", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "it is the owner or legal custodian of all Records and has full authority, without any restrictions, to store and make decisions regarding Services to said Records", "text_sha256": "1b96b96147e80bed720731b4495140c6e78e5f2af87c14ee24773b08cef41100" }, { "subject": "Access", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "document": "Service terms and conditions", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (36,565 characters) is silent on this.", "text_sha256": "1b96b96147e80bed720731b4495140c6e78e5f2af87c14ee24773b08cef41100" }, { "subject": "Access", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "document": "Service terms and conditions", "question": "ai_training", "answer": "will-not-train", "answer_text": "will not train", "status": "stated", "retrieved_at": "2026-10-28", "quote": "In its deployment of AI, CLIENT Records will not be copied, exported, exposed to any other client or to any third-party, or saved in any readable or usable form.", "text_sha256": "1b96b96147e80bed720731b4495140c6e78e5f2af87c14ee24773b08cef41100" }, { "subject": "Access", "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "document": "Service terms and conditions", "question": "export_at_exit", "answer": "on-request", "answer_text": "on request", "status": "stated", "retrieved_at": "2026-10-28", "quote": "Said notice shall advise whether CLIENT will pick up its Records or request ACCESS to deliver same, together with a delivery address if applicable.", "text_sha256": "1b96b96147e80bed720731b4495140c6e78e5f2af87c14ee24773b08cef41100" }, { "subject": "Access", "url": "https://www.accesscorp.com/softwaretermsofuse/", "document": "Software services terms of use", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "it is the owner or legal custodian of all Records and has full authority, without any restrictions, to store and make decisions regarding Services to said Records", "text_sha256": "1adbf43da33e353f3579eb3a4493fbab233a63311f77f5777ba969ac3286c843" }, { "subject": "Access", "url": "https://www.accesscorp.com/softwaretermsofuse/", "document": "Software services terms of use", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (35,936 characters) is silent on this.", "text_sha256": "1adbf43da33e353f3579eb3a4493fbab233a63311f77f5777ba969ac3286c843" }, { "subject": "Access", "url": "https://www.accesscorp.com/softwaretermsofuse/", "document": "Software services terms of use", "question": "ai_training", "answer": "will-not-train", "answer_text": "will not train", "status": "stated", "retrieved_at": "2026-10-28", "quote": "In its deployment of AI, CLIENT Records will not be copied, exported, exposed to any other client or to any third-party, or saved in any readable or usable form.", "text_sha256": "1adbf43da33e353f3579eb3a4493fbab233a63311f77f5777ba969ac3286c843" }, { "subject": "Access", "url": "https://www.accesscorp.com/softwaretermsofuse/", "document": "Software services terms of use", "question": "export_at_exit", "answer": "on-request", "answer_text": "on request", "status": "stated", "retrieved_at": "2026-10-28", "quote": "Said notice shall advise whether CLIENT will pick up its Records or request ACCESS to deliver same, together with a delivery address if applicable.", "text_sha256": "1adbf43da33e353f3579eb3a4493fbab233a63311f77f5777ba969ac3286c843" }, { "subject": "DOCUS Cloud", "url": "https://www.docuscloud.com/en/terminos", "document": "DOCUS Cloud terms", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "All records, documents, templates, customer records, and workflows created or uploaded by the user within DOCUS Cloud remain the exclusive property of the customer.", "text_sha256": "5dcb253935818bdb8d0509e0373938dcf3e7d7383ffa662ad6fd108ecf5f31f8" }, { "subject": "DOCUS Cloud", "url": "https://www.docuscloud.com/en/terminos", "document": "DOCUS Cloud terms", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (2,763 characters) is silent on this.", "text_sha256": "5dcb253935818bdb8d0509e0373938dcf3e7d7383ffa662ad6fd108ecf5f31f8" }, { "subject": "DOCUS Cloud", "url": "https://www.docuscloud.com/en/terminos", "document": "DOCUS Cloud terms", "question": "ai_training", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (2,763 characters) is silent on this.", "text_sha256": "5dcb253935818bdb8d0509e0373938dcf3e7d7383ffa662ad6fd108ecf5f31f8" }, { "subject": "DOCUS Cloud", "url": "https://www.docuscloud.com/en/terminos", "document": "DOCUS Cloud terms", "question": "export_at_exit", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (2,763 characters) is silent on this.", "text_sha256": "5dcb253935818bdb8d0509e0373938dcf3e7d7383ffa662ad6fd108ecf5f31f8" }, { "subject": "Iron Mountain", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "document": "Records management glossary", "question": "ownership", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (39,102 characters) is silent on this.", "text_sha256": "cf4d72724c7f2ed353a4f9761d96e4314198544ad5bee5f3e5ad51848968e956" }, { "subject": "Iron Mountain", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "document": "Records management glossary", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (39,102 characters) is silent on this.", "text_sha256": "cf4d72724c7f2ed353a4f9761d96e4314198544ad5bee5f3e5ad51848968e956" }, { "subject": "Iron Mountain", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "document": "Records management glossary", "question": "ai_training", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (39,102 characters) is silent on this.", "text_sha256": "cf4d72724c7f2ed353a4f9761d96e4314198544ad5bee5f3e5ad51848968e956" }, { "subject": "Iron Mountain", "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "document": "Records management glossary", "question": "export_at_exit", "answer": "on-request", "answer_text": "on request", "status": "stated", "retrieved_at": "2026-10-28", "quote": "For Permanent Withdrawal, Handling Charges include the process of consolidating all Deposits", "text_sha256": "cf4d72724c7f2ed353a4f9761d96e4314198544ad5bee5f3e5ad51848968e956" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "document": "Starter terms and conditions (US)", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "The Client warrants that it owns, is a licensee of or has the legal right to use, all rights, title and interest in and to all of the Client Data", "text_sha256": "4c81f646aba914b29afdf296717e9c773e111887842a9f44d39d1f0fcefa8b0d" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "document": "Starter terms and conditions (US)", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (45,445 characters) is silent on this.", "text_sha256": "4c81f646aba914b29afdf296717e9c773e111887842a9f44d39d1f0fcefa8b0d" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "document": "Starter terms and conditions (US)", "question": "ai_training", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (45,445 characters) is silent on this.", "text_sha256": "4c81f646aba914b29afdf296717e9c773e111887842a9f44d39d1f0fcefa8b0d" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "document": "Starter terms and conditions (US)", "question": "export_at_exit", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (45,445 characters) is silent on this.", "text_sha256": "4c81f646aba914b29afdf296717e9c773e111887842a9f44d39d1f0fcefa8b0d" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "document": "Starter free terms (worldwide)", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "The Client warrants that it owns, is a licensee of or has the legal right to use, all rights, title and interest in and to all of the Client Data", "text_sha256": "c9bc75657f8ffa0815422e1642676acb3a437e44444bf0058dbbf41fbe5ff120" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "document": "Starter free terms (worldwide)", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (43,508 characters) is silent on this.", "text_sha256": "c9bc75657f8ffa0815422e1642676acb3a437e44444bf0058dbbf41fbe5ff120" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "document": "Starter free terms (worldwide)", "question": "ai_training", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (43,508 characters) is silent on this.", "text_sha256": "c9bc75657f8ffa0815422e1642676acb3a437e44444bf0058dbbf41fbe5ff120" }, { "subject": "Preservica", "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "document": "Starter free terms (worldwide)", "question": "export_at_exit", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (43,508 characters) is silent on this.", "text_sha256": "c9bc75657f8ffa0815422e1642676acb3a437e44444bf0058dbbf41fbe5ff120" }, { "subject": "RecordPoint", "url": "https://www.recordpoint.com/trust/terms-of-service", "document": "Platform Terms of Service", "question": "ownership", "answer": "customer", "answer_text": "the business", "status": "stated", "retrieved_at": "2026-10-28", "quote": "You maintain ownership of your data that you upload to the Service for which you grant us a license under clause 8.2.", "text_sha256": "0d0878e0de77ffd32326474d32d7c54c9005a61d976e3668661e96b677772737" }, { "subject": "RecordPoint", "url": "https://www.recordpoint.com/trust/terms-of-service", "document": "Platform Terms of Service", "question": "aggregated_use", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (36,356 characters) is silent on this.", "text_sha256": "0d0878e0de77ffd32326474d32d7c54c9005a61d976e3668661e96b677772737" }, { "subject": "RecordPoint", "url": "https://www.recordpoint.com/trust/terms-of-service", "document": "Platform Terms of Service", "question": "ai_training", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (36,356 characters) is silent on this.", "text_sha256": "0d0878e0de77ffd32326474d32d7c54c9005a61d976e3668661e96b677772737" }, { "subject": "RecordPoint", "url": "https://www.recordpoint.com/trust/terms-of-service", "document": "Platform Terms of Service", "question": "export_at_exit", "answer": "not-stated", "answer_text": "not stated", "status": "not-stated", "retrieved_at": "2026-10-28", "quote": "Not addressed: the document read on 2026-10-28 (36,356 characters) is silent on this.", "text_sha256": "0d0878e0de77ffd32326474d32d7c54c9005a61d976e3668661e96b677772737" } ], "sources": [ { "url": "https://www.accesscorp.com/access-service-terms-and-conditions/", "label": "Access, service terms and conditions", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://www.accesscorp.com/softwaretermsofuse/", "label": "Access, software services terms of use", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://www.ironmountain.com/en-ca/support/how-it-works/records-management/glossary", "label": "Iron Mountain, records management glossary", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://www.restore.co.uk/informationmanagement/", "label": "Restore Information Management", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "a service page about Restore's records storage; it states no term about a customer's records" }, { "url": "https://www.opentext.com/agreements", "label": "OpenText, agreement templates and schedules", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "the index of OpenText's agreement templates; no clause about a customer's content is in the text" }, { "url": "https://www.opentext.com/about/legal/software-licensing", "label": "OpenText, software licensing", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "OpenText's software licensing overview; no clause about a customer's content is in the text" }, { "url": "https://learn.microsoft.com/en-us/purview/records-management", "label": "Microsoft Purview, records management", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "Microsoft Purview product documentation on records features, not a contract term about a customer's data" }, { "url": "https://learn.microsoft.com/en-us/purview/retention", "label": "Microsoft Purview, retention policies and labels", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "Microsoft Purview product documentation on records features, not a contract term about a customer's data" }, { "url": "https://learn.microsoft.com/en-us/purview/disposition", "label": "Microsoft Purview, disposition of content", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "Microsoft Purview product documentation on records features, not a contract term about a customer's data" }, { "url": "https://learn.microsoft.com/en-us/purview/data-governance-solution", "label": "Microsoft Purview, data lifecycle and records management", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "Microsoft Purview product documentation on records features, not a contract term about a customer's data" }, { "url": "https://www.recordpoint.com/trust/terms-of-service", "label": "RecordPoint Platform Terms of Service", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://www.recordpoint.com/trust/data-protection-collection-policy", "label": "RecordPoint, data protection and collection policy", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "the policy describes RecordPoint's role as processor; it answers none of the board's four questions" }, { "url": "https://www.recordpoint.com/trust/records365", "label": "RecordPoint Platform Service Description", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "the service description covers features and availability; it answers none of the board's four questions" }, { "url": "https://preservica.com/preservica-new-starter-terms-conditions-us", "label": "Preservica Starter terms and conditions (US)", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://preservica.com/preservica-starter-free-terms-conditions-worldwide", "label": "Preservica Starter free terms (worldwide)", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" }, { "url": "https://www.m-files.com/en/cloud-vault", "label": "M-Files Cloud", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "a product page about M-Files Cloud; it states no contract term about ownership, use or exit" }, { "url": "https://www.objective.com/legal", "label": "Objective Corporation, legal documents", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "Objective's legal index lists document downloads; no clause is in the text" }, { "url": "https://twmsolicitors.com/?p=140", "label": "TWM Solicitors, storage and retrieval terms", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "not-terms", "why": "the stored read is the firm's general site page (practice areas and client reviews); its storage terms are not in the text" }, { "url": "https://www.docuscloud.com/en/terminos", "label": "DOCUS Cloud, terms", "license": "quoted for reporting from the vendor's published terms", "class": "primary-provider-own-site", "status": "read" } ], "methodology": "Each vendor's own published terms were read through estate-fetch and stored whole (sha256 on every row). For every document, four questions were answered from the vendor's own words: who owns the business's data, vendor keeps aggregated or anonymised use, training AI on the business's data, export at exit. Every stated answer carries the sentence it rests on, checked against the stored text; 'not stated' means the document read does not address the question. A vendor with several documents reads 'varies' where they disagree. 5 vendors, 7 documents.", "embed": "
0 of 5 records management software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 28 October 2026.
Records management software data terms, sellcompanyrecordstoai.com
" }