Boxes in storage, scanned archives, records systems
Sell company records to AI, once they are back in your hands
Years of a company's files often sit with a storage firm or inside a records-management system, each on its own terms. We read 7 documents from 5 of those providers, the newest on 2026-10-28; 4 put ownership of the records with the customer, and 2 describe how the customer takes them back.
Source: Records management software data terms: every row, with its source
- 4 of 5
- records providers whose terms place ownership of the records with the customer (Records management software data terms: every row, with its source)
- 2 of 5
- providers whose terms describe how stored records are handed back (Records management software data terms: every row, with its source)
- 7
- storage and records-management documents read clause by clause (Records management software data terms: every row, with its source)
- 2026-10-28
- newest read of a records provider's terms (Records management software data terms: every row, with its source)
The process
- Say what form the records take, who holds them and whether the company is trading, closing or already closed.
- We check the holder's terms on the board and the law on getting records released, from a storage firm's lien to an office-holder's powers.
- We write back with the route that fits: a licence while the company trades, a sale signed by its directors while it is neither in administration nor being wound up, or by its liquidator, administrator or trustee once one acts, or a route agreed with the adviser who referred you.
No storage firm, records service or buyer pays to be listed and the site has no affiliate links. Each answer is our reading of a published document, not legal advice on any storage contract. If a company licenses or sells its records to a buyer we introduce, it pays us 12.5% of the deal, with a minimum, when we act as its exclusive agent, 10%, with a minimum, when its records join a bundle, or 10% when they join the pool, agreed in writing first; any fee a buyer pays us is set against the company's.
Tell us where the company's records are kept
Records storage and records-management terms, provider by provider
- 4 of the 5 records providers on this board place ownership of stored records with the customer, read up to 2026-10-28.(Records management software data terms: every row, with its source)
| Records provider | Who the terms say owns the records | Aggregated or de-identified use reserved | Whether it trains AI on the records | How the records come back | Source |
|---|---|---|---|---|---|
| Access | the business | not stated | will not train | on request | Service terms and conditions |
| DOCUS Cloud | the business | not stated | not stated | not stated | DOCUS Cloud terms |
| Iron Mountain | not stated | not stated | not stated | on request | Records management glossary |
| Preservica | the business | not stated | not stated | not stated | Starter terms and conditions (US) |
| RecordPoint | the business | not stated | not stated | not stated | Platform Terms of Service |
Each vendor's own published terms were read through estate-fetch and stored whole (sha256 on every row). For every document, four questions were answered from the vendor's own words: who owns the business's data, vendor keeps aggregated or anonymised use, training AI on the business's data, export at exit. Every stated answer carries the sentence it rests on, checked against the stored text; 'not stated' means the document read does not address the question. A vendor with several documents reads 'varies' where they disagree. 5 vendors, 7 documents.
Cite: “Records storage and records-management terms, provider by provider”, Sell Company Records To AI, https://sellcompanyrecordstoai.com/ (updated 2026-10-28).
The detail
Each one cites where its numbers come from.
- Records storage company terms: ownership, release and fees
What records storage companies such as Access and Iron Mountain, and services such as RecordPoint and Preservica, say about owning stored records and releasing them.
- Can a storage company keep my records? The lien and the notice
When a records storage company may hold or sell stored boxes for unpaid charges: the UCC warehouse lien in the US and the uncollected goods rules in England and Wales.
- Records of a closed company: who holds them and who can sell
Who controls a closed or insolvent company's books and records: an office-holder's powers under the Insolvency Act 1986 and a trustee's under the US Bankruptcy Code.
- Who buys company records for AI, and what they publish
The data partners whose pages ask companies for records, documents and operating history, which take records from closing companies, and the sums some of them publish.
- Can a company sell assets before liquidation? Its records too
Whether a company can sell or license its records before it is wound up, who signs once an office-holder is appointed, and what the storage firm needs first.
- Can I sell my company's records when closing down?
Can I sell my company's records when closing down? Who can sign at each step of a UK closure, what the three-month strike-off rule asks, and who buys.
- Can directors sell company assets after an appointment? The records too
Can directors sell company assets once an administrator or liquidator is appointed? Who decides about the records and data before and after it, in UK law.
Frequently asked
Can I sell company records to AI if they are in off-site storage?
Usually, once they are released. 4 of the 5 providers on our board put ownership with the customer: Access has the client warrant it is the owner or legal custodian of the records, and RecordPoint says you maintain ownership of the data you upload. Getting the boxes back is the practical step, and it is priced and noticed. (Records management software data terms: every row, with its source)
Can a storage company keep my records if I owe it money?
It can hold them for its charges. Under UCC 7-209 a warehouse has a lien on stored goods for storage and related charges, and 7-210 lets it enforce that lien by a commercially reasonable sale after notifying those who claim an interest. In England and Wales the Torts (Interference with Goods) Act 1977 lets a bailee require collection and, after written notice, sell uncollected goods. (Records management software data terms: every row, with its source)
What does it take to get records back from a storage firm?
Notice and settled invoices. Access asks for thirty days' written notice to end all services, saying whether the client will collect its records or have them delivered, with all outstanding invoices paid first. Iron Mountain's glossary prices a permanent withdrawal through handling charges for consolidating the deposits being withdrawn. (Records management software data terms: every row, with its source)
Who can sell the records of a company that has closed?
Whoever now controls them. In a UK insolvency, section 234 of the Insolvency Act 1986 lets the court order anyone holding the company's books, papers or records to hand them to the office-holder. In a US bankruptcy, the debtor surrenders recorded information to the trustee and the court can order an attorney or accountant holding such records to turn them over. (Records management software data terms: every row, with its source)
Do records providers use our files to train AI?
Not on what we read. 4 of the 5 providers on our board say nothing about AI training, and Access, the one that does, says it may use AI to improve its own services but that client records will not be copied, exported or exposed to any other client or third party in doing so. (Records management software data terms: every row, with its source)
Who buys company records for AI?
Data partners whose pages ask companies for their files and working history. SimpleClosure's Asset Hub takes workspace data from companies that are shutting down, Appen says a wind-down can often license its complete operating history, and micro1 publishes payments of $150K to over $2M for established companies' operational data. (Records management software data terms: every row, with its source)
Sources
This site's own datasets, every figure quoted from its source and dated:
- Who decides about a closing company's records: 9 UK rules on who decides about a closing company's property and records, each quoted from the statute, the regulator or GOV.UK, read 28 October 2026.
- Who takes company records for AI: 5 of 14 organisations read on their own pages take records from closed or closing companies, newest read 28 October 2026.
- The law on getting company records released: 2 of 6 legal texts read in GB and the US let whoever stores a company's records keep or sell them for unpaid charges, newest read 28 October 2026.
- Records management software data terms: 0 of 5 records management software vendors whose terms we read reserve the right to use their customers' data in aggregated or anonymised form, read 28 October 2026.
| No. | Source | Published by |
|---|---|---|
| [1] | Access, service terms and conditions | accesscorp.com |
| [2] | Access, software services terms of use | accesscorp.com |
| [3] | Iron Mountain, records management glossary | ironmountain.com |
| [4] | Restore Information Management | restore.co.uk |
| [5] | OpenText, agreement templates and schedules | opentext.com |
| [6] | OpenText, software licensing | opentext.com |
| [7] | Microsoft Purview, records management | learn.microsoft.com |
| [8] | Microsoft Purview, retention policies and labels | learn.microsoft.com |